On January 1, 2004, the Government of Canada passed new legislation known as the Personal Information Protection and Electronic Documents Act (“PIPEDA”). This legislation requires all companies and firms that provide business services and collect personal information to adopt and inform you of their privacy policies and your rights to privacy under PIPEDA.
Taylor Leibow LLP is an independent accounting firm carrying on business in Ontario, Canada. Our commitment to our clients and contacts is to respect and protect the privacy and confidentiality of personal and business information entrusted to us in the course of rendering our services. As Chartered Professional Accountants, we are governed by CPA Ontario’s Code of Professional Conduct guaranteeing the confidentiality of your personal information.
COLLECTION AND USE OF YOUR PERSONAL INFORMATION
We collect and use your personal information for the following purposes:
We will not collect, use or disclose your personal information without your consent. By providing us with your personal information for any of the purposes listed above, you consent to our collection and use of the information for those purposes. With respect to personal information provided for the preparation of your taxation and other returns, we will ask for your consent prior to us transmitting such information to the appropriate governmental or regulatory authorities.
If it becomes necessary for us to collect your personal information for purposes other than as stated above, we will request your prior consent in writing. Similarly, if it is necessary to use personal information already collected for purposes other than those stated above, we will request your prior consent.
You have the right to refuse or to withdraw your consent to the collection, use and disclosure of your personal information at any time. In some cases, your refusal or withdrawal may prohibit or adversely affect the completion of our professional engagement. We will advise you if those circumstances arise.
In some limited circumstances, the law may require release of personal information to regulatory bodies and governmental authorities.
As part of our relationship with you, we endeavour to keep you informed of changes in accounting, tax and other matters affecting you and/or your business, as well as services and products that we provide. From time to time we will communicate this information to you in the form of newsletters and other literature either by hard copy or email.
RETENTION, ACCURACY AND SAFEGUARDING
In order to preserve the information for governmental and professional purposes and to serve you better, we will retain and safeguard your information for as long as we determine necessary, even if you are no longer a client.
We will use appropriate technology and maintain high security standards to ensure the protection of your information. While we employ up to date technology to protect your personal information when it is transmitted electronically, you should be aware that no electronic transmission can be guaranteed to be completely secure.
Upon request, you shall be informed of the existence, use, and disclosure of your personal information and given access to that information.
We are committed to maintaining accurate information and we urge you to notify us promptly of any changes in your personal information such as: name, residential address, e-mail address, telephone number and fax number.
We understand in the course of delivering our services, you may disclose to us personal information you have collected regarding your employees, customers and other parties. We assure and commit to you that this information will be kept private and confidential and will not be released to any third party (other than as may be required by law) without your prior consent.
If you have any questions or comments about our firm’s policies and procedures regarding your privacy, we ask that you contact the firm Privacy Officer by telephone at (905) 523-0000 or by letter to:
Taylor Leibow LLP
Attention: Privacy Officer
7th Floor – 105 Main Street East
Hamilton, ON L8N 1G6